How to avoid the top 3 wedding pitfalls, with Cherylynne from the Castle events on Holly’s hot wedding tips

How to avoid the top 3 wedding pitfalls, with Cherylynne from the Castle events center at the Double Tree Hotel on The Castle Double Tree Colorado CastleHolly’s hot wedding tips

Do you love going to great events? I do. When events flow seamlessly and you are swept up in pleasurable experiences then you know you were at a great event. But what does it take for your wedding to be a great event? I met with Cherylynne the events manager from the Castle event center at the Double tree hotel in Thornton, CO to get the inside scoop.

The Castle Event center is re-opening to weddings and events. It is a great wedding option and the only Colorado castle with room for up to 600 guests, and a large event space split on two levels. Hotel weddings are very budget friendly, you are paying for essentially only the catering portion of your event. The room rental is usually very minimal all the china and the staffing and the linens are included as part of a service charge really a majority of your money is going to feeding and providing beverages to your guests.  The Castle event center can upscale your event with complimentary linens, overlays, chair covers, and other decor items. It is a great option for weddings from different cultures like Indian, Asian, Latino and amazing celebrations that include cultural traditions from around the world.
Wedding at the castle chape
Cherylynne worked for many years as an event planner. She has experience with cannabis weddings, and wedding emergencies. When she was working a wedding at Boettcher Mansion they lost power. The professional staff all pulled together and used LED lighting that was part of the decor, then did a pizza and beer run for everyone and the band had an impromptu acoustics session and partial sing along.  The attitude of the bride and groom at their event set the tone for everyone, they were having fun themselves and going with the flow their guests followed. Due to great professionals pulling together a tragedy turned into a beautiful event that is a pleasure to recall.

With all Cherylynne’s experience, I dug deeper into ways to avoid tragedy at weddings. She had great advice for planning your wedding and scheduling your day of.  Here are Cherylynne’s tips.

 

3 wedding planning tips to avoid pitfalls:Castle balcony kiss

 

  • Build a buffer into your budget. If you know that you only have about 15,000 dollars to spend for your wedding. Try budgeting as though you only have 13,000 because that way as you’re going along and you run into those little expenses be it things like a guest book or a flower upgrade or extra icing on a cake that wasn’t necessarily in your original budget, you can prepare for those things and not end up spending above what your original budget was.
    Jazzy castle bride
  • Pick your top three wedding budget priorities. When you look at those large ticket items things like catering, the dress, the flowers, the photography, the music, and the venue, it’s very unlikely that you’ll be able to afford your dream option in all of those categories. Pick the three categories that mean the most to you and allocate more of your budget towards those three items then the end product for you is bound to be more of what you’re looking for than if you had spread those dollars more evenly across everything.
  • Have fun! The wedding planning process and the day itself are meant to be fun and if you’re not enjoying it then there is something that you need to adjust in that processes. If you surround yourself with family and friends and even vendors who share your same energy and enthusiasm. You’ll be able to look back at the process and at the day and really have the best possible memories.

3 little details to perfect your wedding process:Lord and lady in Castle Chapel

 

  1. When picking your venue, Be clear about want is included in your package. Is it just your venue, and you need to provide the caterer, linens, flatware etc.? Or do you have a complete package. If so, what is included in writing, and what do you need to pay extra for if included.
  2. Planning for those little details. Little details like processional orders, timelines, and seating charts. If you push these to the last minute it can cause you a lot of stress. In addition you tend to get a lot of extra opinions from outside sources who are trying to help you correct the issue at the last moment. Work out all of those details approximately a month in advance so that by the time you Castle events center tablesget to rehearsal you know what your processional order is, and can help you and your officiant manage that rehearsal in a way that makes everyone happy. Once you have a timeline and a seating chart, all of your vendors and all of your guests feel so much more comfortable knowing the flow of things and knowing where they’re supposed to go and when.
  3. Take the time to personalize your wedding. It’s so tempting when you first get engaged to go rummage through the wedding isle at every craft store and buy everything because it looks like so much fun. But, what happens is you end up purchasing a lot of things that you don’t end up using or a lot of Castle wedding for a kingthings that don’t necessarily fit with your final theme or idea. But if you are strategic about the things that you need and then take a moment to put a ribbon on them or a sticker or something that makes it reflect your personal style, your guests will be so impressed with all of your personal touches. Those are the things that they’ll remember and comment about your wedding.

 

Thank you Cherylynne Foster-Gerton Catering Sales Manager Double Tree by Hilton Hotel Denver-Thornton 83 East 120th Avenue, Thornton Co. 80233 Direct (303) 252 6008 | Fax (303) 280 1969 Cherylynne.Gerton@Hilton.com DenverThornton.DoubleTree.com | Become a fan on Facebook | Follow us on Twitter

 

For more dance tips, join my email or for personal wedding dance coaching, or adult dance classes and lessons in Littleton, located South of Denver, North of Highlands Ranch, West of Cherry Hills & Greenwood Village, East of Ken Caryl,
contact:

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Holly’s hot wedding tips, 
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Transcript:

(Holly –>) Good morning Cherylynne, it’s so good to have you on Holly’s hot wedding tips here in the beautiful double tree hotel. (Cherylynne) Thank you so much I’m so excited to be here, we’re definitely in a rebuilding kind of phase for the double tree and the castle event center and reintroducing it to the Denver population. (Holly –>) How fun, another castle to go party in! This one is special because you’ve got rooms I don’t believe any of the other castles have the ability to host guests for overnight.

(Cherylynne) That makes us really unique and also the fact that we can hold up to 600 guests makes us pretty special not only in the castle market but also in venues all around.
(Holly –>) What does a regular wedding look like here at the double tree hotel? (Cherylynne) We don’t have anything that I would consider a regular typical wedding, because in general in terms of hotel weddings we’re pretty unusual because all of our wedding packages include chair covers and overlays and a lot of other decor items that most hotels don’t own. All of our weddings look a lot more upscale than a typical hotel wedding. And also because we have this incredible space here both architecturally and in terms of the amount of size. A lot of our weddings are from different cultures we have a lot of Indian, a lot of Asian, a lot of Latino and we see so many amazing celebrations that include cultural traditions from across the world.

(Holly –>) What is the most unusual wedding you have ever done? (Cherylynne)I think the most unusual wedding I personally have ever done is, it was in my previous role as an independent wedding planner in the metro area and I had the pleasure of working with one of the very first grow marijuana operation owners in the Denver area and he was an incredible human being as was his fiancée and it wasn’t that their wedding was so unusual because it included a lot of traditional elements, but their approach to the planning process and how they interacted with each other and with all of their guests made their event so warm, so personal and I will never forget them maybe too because his dreadlocks were down to his knees and she was doing yoga positions in her wedding dress before the ceremony.
(Holly –>) What is the most memorable wedding you’ve ever done? (Cherylynne) Again prior to coming to the Double Tree team I worked at Venues across Colorado I’ve certainly seen the good, the bad, the ugly and I had a particularly ugly day once when I was up on Lookout Mountain at Boettcher mansion which is such a beautiful venue. In the middle of June we were outdoors for cocktail hour and a sudden storm came up, knocked over all the tables, and actually a lightning strike that immediately followed knocked out all the power to the venue. So it ended tragically particularly because excel energy could not promise that the power would be back on before the end of the reception. But between the incredible fun attitudes of the bride and groom and very hardworking catering and onsite staff we turned what could have been a major disaster into one of the most memorable nights not only for the guests who were there but for everyone who was associated with the event. (Holly –>) What did they do get boxes of candles out and hold candles? (Cherylynne) We had a lot of LED lighting that was part of the decor to begin with and then because the caterer was not able to cook the food on site to temperature we did a pizza and beer run for everyone and the band that could not play because they were all electric had an impromptu acoustics session and partial sing along. (Holly –>) What a beautiful ending that everyone picked it up and made it wonderful. Makes a difference having professionals that can on the fly make it work for you. (Cherylynne) That and certainly the attitude of the bride and groom at their event can set the tone for everyone, as long as they’re having fun themselves and going with the flow their guests will follow soon.

(Holly –>) What don’t couples know about hotel event centers that they need to know? (Cherylynne) I think one thing that most couples don’t realize about hotel weddings is that they are very budget friendly. Because you are paying for essentially only the catering portion of your event. The room rental is usually waved or very very minimal all the china and the staffing and the linens are included as part of a service charge really a majority of your money is going to feeding and providing beverages to your guests. When you compare that to a private venue that costs 3 to 6 thousand dollars as a rental and another 5 to 8 thousand dollars for catering on top of that it can make a 100 person wedding become very affordable to have it in a hotel.

(Holly –>) What questions should couples be asking that they don’t know to ask? (Cherylynne) I think the thing that most couples need to ask all of their vendors and their venues is what’s included in the package they are getting? They should know not only what’s included in that but the value of those items because as they’re comparison shopping they need to know what the value of a free chair cover is vs another venue who doesn’t do that and when you way those pros and cons that can definitely make a huge difference. In addition to that they should always ask “Can I take those packages and customize those options? Or am I stuck with exactly what is here on paper? “Most places are very willing to customize those things and it’s those little changes that will make the wedding more personal, more unique, and sometimes more affordable.

(Holly –>) What’s your best tip for couples planning a wedding? (Cherylynne) I actually have three. The first one is to pick your top priorities when you’re budget planning. Because when you look at those large ticket items things like catering, the dress, the flowers, the photography, the music, and of course the venue. It’s very unlikely that you’ll be able to afford your dream option in all of those categories. So if you take the three the mean the most to you and allocate more of your budget towards those three then the end product for you is bound to be more of what you’re looking for then if you had spread those dollars more evenly across everything. The second one would actually be able to build a buffer into your budget. If you know that you only have about 15,000 dollars to spend for your wedding. Try budgeting as though you only have 13,000 because that way as you’re going along and you run into those little expenses be it things like a guest book or a flower upgrade or extra icing on a cake that wasn’t necessarily in your original budget, you can prepare for those things and not end up spending above what your original budget was. Then finally and most importantly have fun. The wedding planning process and the day itself are meant to be fun and if you’re not enjoying it then there is something that you need to adjust in that processes. If you surround yourself with family and friends and even vendors who share your same energy and enthusiasm. You’ll be able to look back at the process and at the day and really have the best possible memories.

(Holly –>) What common mistakes do you see couples making? (Cherylynne) Probably the two that I see most often are first, that they’re not planning for those little details things like processional orders, timelines, and the bane of everyone’s existence seating charts. Are really important and if you push them to the last minute they cause a lot of stress and in addition you tend to get a lot of extra opinions from outside sources who are trying to help you correct the issue at the last moment. I in particular work with all of my brides and grooms to work out all of those details approximately a month in advance so that by the time we get to rehearsal I know what your processional order is and can help you and your officiant manage that rehearsal in a way that makes everyone happy. In particular you have a timeline and a seating chart, all of your vendors and all of your guests feel so much more comfortable knowing the flow of things and knowing where they’re supposed to go and when. And then the other issue I see most often is that people don’t take the time to personalize their wedding. it’s so tempting when you first get engaged to go rummage through the wedding isle at every craft store and buy everything because it looks like so much fun but what happens is you end up purchasing a lot of things that you don’t end up using or a lot of things that don’t necessarily fit with your original theme or idea. I tend to inherit many of those things from previous clients. But if you take the things that you need and are strategic about them then take a moment to put a ribbon on them or a sticker or something that makes it reflect your personal style. Your guests will be so impressed with all of your personal touches and those are the things that they’ll remember about your wedding.